Data Subject Request Forms

GDPR and CCPA give individuals specific rights over their personal data — and organizations must respond within strict timeframes (30 days under GDPR, 45 days under CCPA). Managing data subject access requests, deletion requests, and portability requests through email alone creates compliance risk and operational chaos. This Data Subject Request Forms template gives you a structured Excel tracker with separate workflows for each request type: access/subject access requests, erasure/right to be forgotten, data portability, objection/opt-out, and restriction of processing.

Each request is tracked from receipt through acknowledgment, verification, response, and closure with automatic SLA countdown calculations. The tracker captures the requestor identity, request type, date received, verification status, response due date, and a notes field for documenting decisions — particularly important for erasure requests where you need to document why data was retained under an exemption. Pair this with the [Data Processing Inventory](/templates/data-processing-inventory) to know exactly where to look when fulfilling access requests.