Email Security Policy
Professional DOCX Template
Email Security Policy
Comprehensive email security policy template for organizations.
One-time purchase • Instant download
Free Template professionals use this template
⭐ 4.8/5 rating from verified users
How This Template Works
The Email Security Policy provides specific rules, procedures and guidance for how employees are to use the company's email account. The document is available as a Microsoft Word template and can be downloaded and customized as needed for your specific application.
This policy's scope informs users that the rules are device-neutral, and the first four rules in this Policy put all employees on notice that corporate email isn't private and will be monitored. The policy establishes clear guidelines for email usage while protecting the organization from security risks and legal liabilities.
Everything You Get With This Template
💡 Save 40+ hours of work • Avoid costly mistakes • Get professional results
Policy Document
Complete email security policy in customizable Word format.
- Purpose statement
- Scope definition (device-neutral)
- Document tracking fields
- Revision history table
Five Core Rules
The policy defines five essential rules governing corporate email usage.
- Rule 1: Email as company property
- Rule 2: Monitoring without consent
- Rule 3: Virus scanning requirements
- Rule 4: Law enforcement disclosure
- Rule 5: Prohibited communications
Email Ownership
Establishes that all email is company property and can be monitored.
- Business purpose priority
- Monitoring for policy compliance
- Criminal activity detection
- Non-business activity monitoring
Security Measures
Built-in security provisions to protect company systems.
- Automatic virus scanning
- Attachment quarantine procedures
- Malicious code protection
- Incoming/outgoing email scanning
Legal Provisions
Legal compliance and disclosure requirements.
- Law enforcement disclosure
- No user notification requirement
- Right to access all messages
- Disclosure for any purpose
Implementation Guide
Instructions for customizing and implementing the policy.
- Legal/HR consultation notes
- Code of conduct integration
- Example prohibitions
- Enforcement procedures
Complete Your Toolkit
Bundle these templates and save 20%
Data Retention Policy
Comprehensive data retention policy template for compliance and governance.
Mobile Device Security Audit Program
Comprehensive mobile device security audit and compliance program.
Acceptable Encryption Policy
Three-part encryption policy with technology standards and key management.
Frequently Asked Questions
What makes this policy 'device-neutral'?
The policy applies to all email messages sent or received through the corporate email system, regardless of whether they're accessed via computer, phone, tablet, or any other device. This ensures comprehensive coverage.
Should I implement Rule #5 about offensive communications?
Before implementing Rule #5, consult with your Legal or HR Department. You'll need to define what constitutes 'illegal, offensive, or harassing' communications. If you have a Code of Conduct, reference it. Otherwise, consider adding specific examples.
What about email retention periods?
This policy template doesn't address retention periods, allowing you to set those based on your industry requirements and legal obligations. You can add retention rules as needed.
How do I customize the enforcement section?
The policy includes a general non-compliance statement. You can customize it with progressive discipline steps, specific violation categories, and consequences that align with your HR policies.
Ready to Get Started?
⚡ 23 professionals downloaded this template today
Stop wasting time building from scratch. Get instant access to our proven Email Security Policy and see results today.
30-day money-back guarantee • Instant download • Professional support