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Data Retention Policy

Professional DOCX Template

Security & Compliance

Data Retention Policy

Comprehensive data retention policy template for compliance and governance.

Format:DOCX
Components:6 sections
Setup time:15-20 minutes
Difficulty:intermediate
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Everything You Get With This Template

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Data Classification

Framework for classifying data based on sensitivity and retention requirements.

  • Classification levels
  • Data types matrix
  • Ownership assignment
  • Handling procedures
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Retention Schedules

Detailed retention schedules for different data types and regulatory requirements.

  • Legal requirements
  • Business needs
  • Industry standards
  • Geographic variations
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Storage Guidelines

Best practices for data storage, archival, and retrieval processes.

  • Storage locations
  • Archive procedures
  • Access controls
  • Backup requirements
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Disposal Procedures

Secure data disposal and destruction procedures for end-of-life data.

  • Destruction methods
  • Verification processes
  • Certificate requirements
  • Third-party disposal
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Legal Compliance

Compliance framework covering major regulations and legal requirements.

  • GDPR requirements
  • CCPA compliance
  • Industry regulations
  • Litigation holds
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Audit & Monitoring

Procedures for auditing retention compliance and monitoring effectiveness.

  • Audit procedures
  • Compliance metrics
  • Exception handling
  • Continuous improvement

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Frequently Asked Questions

Does this cover both digital and physical records?

Yes! The policy comprehensively covers both electronic data and physical records, with specific procedures for each type and medium.

How do I customize retention periods for my industry?

The template includes industry-specific guidance for healthcare, financial services, government, and general business, with customizable retention schedules.

What about legal hold procedures?

The policy includes detailed legal hold procedures, notification templates, and preservation guidelines to ensure compliance with litigation requirements.

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