Data Retention Policy
Professional DOCX Template
Data Retention Policy
Comprehensive data retention policy template for compliance and governance.
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Data Classification
Framework for classifying data based on sensitivity and retention requirements.
- Classification levels
- Data types matrix
- Ownership assignment
- Handling procedures
Retention Schedules
Detailed retention schedules for different data types and regulatory requirements.
- Legal requirements
- Business needs
- Industry standards
- Geographic variations
Storage Guidelines
Best practices for data storage, archival, and retrieval processes.
- Storage locations
- Archive procedures
- Access controls
- Backup requirements
Disposal Procedures
Secure data disposal and destruction procedures for end-of-life data.
- Destruction methods
- Verification processes
- Certificate requirements
- Third-party disposal
Legal Compliance
Compliance framework covering major regulations and legal requirements.
- GDPR requirements
- CCPA compliance
- Industry regulations
- Litigation holds
Audit & Monitoring
Procedures for auditing retention compliance and monitoring effectiveness.
- Audit procedures
- Compliance metrics
- Exception handling
- Continuous improvement
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Frequently Asked Questions
Does this cover both digital and physical records?
Yes! The policy comprehensively covers both electronic data and physical records, with specific procedures for each type and medium.
How do I customize retention periods for my industry?
The template includes industry-specific guidance for healthcare, financial services, government, and general business, with customizable retention schedules.
What about legal hold procedures?
The policy includes detailed legal hold procedures, notification templates, and preservation guidelines to ensure compliance with litigation requirements.
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